You can use a fallback Dial step in the Call Flow Builder to configure a secondary phone number that CallRail can route your calls to if your primary phone isn't answered. A fallback Dial step will route your callers to a different telephone number if nobody answers on your primary phone within a predefined time.
Once your call flow is set up, you’ll assign it to the appropriate tracking numbers. You can assign the same call flow to multiple tracking numbers.
We recommend placing a few test calls from a telephone number that’s not included within your call flow to ensure your calls are routing as expected once your call flow is assigned to a tracking number.
Create a Fallback Dial Step
Call flows are company-specific in your account. Follow the instructions below to create a call flow with a fallback Dial step in the company of your choice.
- Click the Settings icon on the left navigation bar.
- Choose the company where you’d like to use a fallback Dial step.
- Click Workflow at the top of the page.
- You can select one of the template options to create a new call flow or you can edit an existing call flow.
- Name your call flow at the top of the page.
- Choose your call recording preference. Slide the toggle to ON to record all calls to this call flow. Keep the toggle OFF if you don’t want calls to this flow recorded.
- Select Dial from the list of available steps.
- Enter your primary destination number, agent, or SIP address. The phone number entered in the dial step must match the country selected at the top of the call flow and the country of every other dial step in the call flow.
- Indicate how long you'd like callers to ring to this number by selecting a duration in the drop-down menu.
- Click the checkbox if you'd like to prevent voicemails and automated systems from answering a call.
- Select Dial again from the list of available call flow options below the Dial step you just created. Enter your secondary destination that should receive the call if no one answers at the first Dial step. Repeat this step for each fallback Dial step you'd like to create.
- Continue configuring your call flow to your personal preference. Then, click Save at the top of the page to save your call flow.
- In the pop-up window, assign your call flow to one or more of your tracking numbers. Click Assign when done, or click Skip to skip the step for now. If you skip this step, you can assign call flows to tracking numbers on the All Numbers page at any time.