PipelineDeals integration

PipelineDeals is a sales CRM you can use to manage leads and understand your sales pipeline. CallRail integrates with your existing PipelineDeals account by creating leads and attaching notes about calls and text messages received by your tracking numbers. CallRail will also create a new lead in your PipelineDeals account if there is no existing lead with the same phone number already in your PipelineDeals account.

Getting started

To send data to PipelineDeals from CallRail, you’ll first create the following two person custom fields as text fields in your PipelineDeals account settings using this PipelineDeals support article. These custom fields need to be written exactly as they are shown below. You won't receive any data if the fields don't match. 

  1. CallRail Number.

  2. CallRail Tracker Name.

If you are a white label agency, you'll need to use your agency's name and "Lead Tracking" instead of "CallRail" for the custom fields. For example, if your agency's name is Last Mile Metrics, your custom field names would be "Last Mile Metrics Lead Tracking Number" and "Last Mile Metrics Lead Tracking Tracker Name."

You’ll also need your API key from your PipelineDeals account to complete the integration. Your PipelineDeals API key can be accessed by any admin by logging into PipelineDeals and navigating to Account Settings > PipelineDeals API.

Integrating with PipelineDeals

CallRail’s integration with PipelineDeals is company-dependent in your account. Follow the instructions below for each company you’d like to integrate with PipelineDeals.

  1. Click the Settings icon on the left navigation bar.

  2. Choose the company you’d like to integrate with PipelineDeals.

  3. Click Integrations at the top of the page.

  4. Choose PipelineDeals from the list of integrations.

  5. Enter your API key from your PipelineDeals account. You can find your API key in the Admin section of your PipelineDeals account.

Note: Admins can enable API access and retrieve user API keys on the Pipeline API page of account settings.

  1. Click Save to activate your integration.

Viewing your CallRail data in PipelineDeals

We’ll attempt to match existing leads in your connected account by phone number. If we don't find a matching lead, we'll create one with the following data:

  • Name.
  • Phone Number.
  • Work City.
  • Work State.
  • Tracking Number (custom field from setup).
  • Tracking Number Name (custom field from setup).

We'll also create a note and add it to the lead we found or created.

  • If the lead is from a phone call, the note category will be "Phone Call". The note contents will include the start time and duration of the call.
  • If the lead is from a text message the note category will be "SMS". The note contents will include the time of the text message and the message contents.

Deactivating PipelineDeals integration

Deactivating a company's PipelineDeals integration will prevent your call data from reporting to your PipelineDeals account. We'll keep your integration credentials saved in case you'd like to reactivate your integration in the future.

  1. Click the Settings icon on the left navigation bar.

  2. Choose the company where you'd like to deactivate the integration.

  3. Click Integrations at the top of the page.

  4. Choose PipelineDeals from the list of integrations.

  5. Select Deactivate Integration on the right side of the page.
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